Overall Purpose of the Job:

The Payroll Administrator is the one responsible for the allotment payroll and crew special payments.

Ensures that the allotment payrolls are computed accurately in the proper period and consistent with the approved allotment list .

Key Responsibilities:

•    Ensures that all data encoding using the MPS regarding allotment payroll such as wages, adjustments, court deductions, pensions, charges and other deductions are encoded. Prepares allotment payroll sheets, corresponding bank reports and deposits for allottees.

•    Maintains records of allotment held, allottees with account numbers and returned allotments due to various reasons such as closed account, dormant account, mismatched items, invalid account numbers etc.

•    Maintains and updates control schedules for various trainings, retirement payments, severances to seafarers.

•    Answer queries and follow-ups from the vessel, seafarers and allottees.
•    Prepares the summary and arranges payments of special allotments for assigned vessels.

•    Prepares crew monthly allotments and related reports.
•    Sees to it that all important records in possession are orderly filed and kept up to date.
•    Responsible registration of invoice to Shipsure Suite, payment and reports.

•    Prepares journal entries for the summary of allotments, debit memos and single payments.

•    Prepares single payment and crew expense claims as requested by seafarers.
•    Verification of the crew allotment slip prior to joining the vessel.
•    Monitoring, preparation and submission of Fund Request for Balance of Wages.
•    Preparation of fund request for allotments and single payments.
•    Preparation and mailing of payslips.
•    Performs other tasks that may be assigned by superiors

.    Prepares Billing Statement (Manning Fee and other charges )